Types of Meetings

Status

This kind of meeting is to bring everyone up to date on the state of the other peoples’ portions of a project. The participants are those reporting progress and those hearing it. An agenda is required for this kind of meeting. It should last no more than fifteen minutes and should regularly inform the group and record progress of tasks and reschedule tasks as required.

Action

The majority of tasks on your project will not work first time so some degree of problem solving will be required to identify where improvements can be made, so team Meetings are arranged to solve a particular problem this is in line with one of the core skill areas of your study Problem Solving.

There are two kinds of action meeting, decision making meetings and brainstorming meetings.

Decision Making

This should be an uncommon occurrence since decisions are usually taken by one person. A meeting may be needed if the decision is not clear cut and the decision maker wants suggestions or advice from others affected by it. For example a number of designs may be submitted from which a choice must be made.

Brainstorming 

The purpose of this meeting is to come up with a variety of possible solutions to some particular problem. Participants may include junior people as well as experienced designers. Ideas from one person can inspire ideas in others people.

One method is to get everyone to write down many ideas in a short time. This prevents people evaluating and rejecting ideas too soon. At the end of a brainstorming session or in a separate meeting the evaluation of all the ideas takes place.

Sometimes at the start of a new project, it helps to brainstorm by writing ideas on a large sheet of paper and linking them by lines. As more ideas grow, they can be linked to ideas that they connect with. e.g. you may have an idea on how your team are going to communicate (blog , twitter, text etc).

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